Is your Requisition lost in the Black Hole?

Courtesy of NASA

Shuffling paper requisitions and Purchase Orders through interoffice mail is inefficient and full of wasted time and energy.

Here is the typical scenario:

1. Requester fills out paper Purchase order and puts it into the Inter-Office mail system to their Supervisor in the next building.
2. The Purchase order is delivered the next day
3. The Supervisor receives the Purchase Order but does not open the envelope until the following morning. It is signed and sent to the Department Manager 2 floors below (interoffice mail).
4. After a week, the requester begins calling the various approvers to see if the order was signed off.
   
5. After an hour of tracking down the Purchase Order, it is determined, that there is an issue and it was returned to the original requester for modification (again through interoffice mail).

This is a common scenario we see everyday from our customer who have not deployed our application. After implementation the process of pushing paper POs through the system is replaced by a more efficient electronic approval and tracking process.

After deployment the Question being asked is not ‘Have you seen my Purchase Order for XX” but… “I know you have my order, can you please approve it so I can order the XX?”

The process and ability to track orders becomes so streamlined and structured, the organization can focus on contract compliance and budget management and service their customers more effectively.

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